Our intention is that this voluntary code of conduct should be aligned with the output from the Financial Reporting Council’s consultation exercise on the Davies Report

VOLUNTARY CODE OF CONDUCT FOR EXECUTIVE SEARCH FIRMS

Introduction

Recommendation 8 of the Davies Report proposed that the executive search community should draw up a voluntary code of conduct to address gender diversity on corporate boards and best practice for the related search processes.

The Report proposes challenging targets for improving the representation of women on the boards of FTSE 350 companies. Search firms are committed to help their clients increase the effectiveness of their boards and acknowledge the value that diversity can bring; they readily acknowledge the important role their profession needs to play in supporting chairmen and nominations committees as they take steps to increase the proportion of women on their boards, in both executive and non-executive roles. The code, outlined below, lays out steps for search firms to follow across the search process, from accepting a brief through to final induction.

Code of Conduct: Provisions

Succession Planning: Search firms should support chairmen and their nomination committees in developing medium-term succession plans that identify the balance of experience and skills that they will need to recruit for over the next two to three years to maximise board effectiveness. This time frame will allow a broader view to be established by looking at the whole board, not individual hires; this should facilitate increased flexibility in candidate specifications.

• Diversity Goals: When taking a specific brief, search firms should look at overall board composition and, in the context of the board’s agreed aspirational goals on gender balance and diversity more broadly, explore with the chairman if recruiting women directors is a priority on this occasion.
• Defining Briefs: In defining briefs, search firms should work to ensure that significant weight is given to relevant skills and intrinsic personal qualities and not just proven career experience, in order to extend the pool of candidates beyond those with existing board roles or conventional corporate careers.
• Long lists: When presenting their long lists, search firms should ensure that at least 30% of the candidates are women – and, if not, should explicitly justify to the client why they are convinced that there are no other qualified female options, through demonstrating the scope and rigour of their research.
• Supporting Selection: During the selection process, search firms should provide appropriate support, in particular to first-time candidates, to prepare them for interviews and guide them through the process.
• Emphasising Intrinsics: As clients evaluate candidates, search firms should ensure that they continue to provide appropriate weight to intrinsics, supported by thorough referencing, rather than over-valuing certain kinds of experience.
• Induction: Search firms should provide advice to clients on best practice in induction and ‘onboarding’ processes to help new board directors settle quickly into their roles.

Embedding the Code

Our intention is that this voluntary code of conduct should be aligned with the output from the Financial Reporting Council’s consultation exercise on the Davies Report, and potentially attached as an appendix to the next revision of the Combined Code or the accompanying guidance on board effectiveness. Meanwhile, we will periodically review the effectiveness of this code and progress towards improving board diversity, initially on a six-monthly basis both with the Davies Report steering group and a small group of company chairmen, and recommend changes as appropriate.

List of signatories to the Executive Search Firms Voluntary Code of Conduct:

The Voluntary Code of Conduct (the Code) recognises the important role that executive recruitment firms play in supporting their clients as they take steps to increase the proportion of women on their boards and in the executive pipeline. By way of guidance in best practice on gender equality, it sets out nine principles from initial succession planning, to designing the gender neutral briefs, supporting the candidate and the induction process. It also requires executive search firms to ensure the provisions of the Code are embedded within the day to day operations of their own organisations, to implement effective ways of monitoring progress and signal their own commitment to the Code visibly on websites and other marketing initiatives.

The Code is voluntary, currently self regulated and relevant to all firms active in senior level recruitment. To become a signatory please follow the following steps:

• Review provisions of the Code and assess scope and relevance according to business profile.
• Enlist support of the Board and senior partners within the firm to adopt the Code.
• Evaluate current practice and determine action plans to augment processes and practice where they fall short of Code provisions.
• Communicate support for the Code widely within firm and in external marketing.
• Set own aspirational targets for progress, monitor and report on progress, at least internally.

Once the above steps are underway within your firm, to become a signatory to the Code please contact either

Michael Reyner - MWM Consulting at [email protected]

Denise Wilson - The Davies Steering Group at [email protected]